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Jim Miller  
Floresville, TX  
June 12, 2012 4:26pm
The incompetence continues……

“In a move aimed at clarifying some of the city’s responses . . . City Manager Andy Joslin ….offering more detailed responses. ”

Well let's see:

Andy Joslin states:
“The City of Floresville is in the process of establishing required funds and will record future transactions in accordance with GAAP.”

The Audit Report states:
“Separate funds were established for those restricted receipts and disbursements by the contract accountant, and 2011 was restated to record the fund structure. . .There is a fundamental misunderstanding of how a fund structure works in governmental accounting.”

Well Andy, what is it? Has the city established the funds or are they in the process of establishing the funds? And who is GAAP? The Audit report refers to Governmental Accounting Standards Board (GASB). Your response is another example of the Fundamental Misunderstanding referred to in the audit repot!

Andy Joslin states:
“Although separate funds were had not been created or maintained, a process of recording transactions thought the General Fund was being done. Transactions were logged into line items to manage them.”

The Audit Report states:
“Management had tried to manage some of these activities using separate cash accounts, however those cash accounts were not monitored for errors and became unreliable.”

Well Andy . . . it would seem that your statements contradict the facts reported in the Audit. And….oh, before you send a statement to the Newspaper . . . have someone proof read it!

Andy Joslin states:
“The City of Floresville is continuing to address the issue of reconciling accounts on a monthly basis. Cash reconciliations are current. Other accounts will be addressed this year. A total reconciliation process is now in place, and being overseen by Tom Smith, CPA.”

The Audit Report states:
“During the year, bank accounts were not reconciled. The reconciliation process and the Encode reports were not understood by City staff. The City hired a contract accountant to prepare reconciliations which were completed in January 2012.”

Well Andy . . .In one sentence you say the City is continuing to address the issue and that other accounts will be addressed this year. Then in the next sentence you state A total reconciliation process is now in place. What is the truth? Let’s not delve into the statement that the City staff does not understand the reconciliation process or your statement that specific reports and processes will be learned by the Finance Director!

Andy Joslin states:
“Monthly review of actual vs. budget amounts is being implemented. The other monitoring issues will be reviewed and addressed for corrective action. . . Additional training for Incode is being reviewed and scheduled.”

The Audit Report states:
“City management and those charged with governance should monitor the City’s financial position and how actual operations are comparing to the budget. Because the City did not have the fund structure in place, and because accounts were not routinely reconciled, this process did not occur in an effective manner. . .It appears that the staff is not familiar enough with the Encode system to determine what the defaults are and how to correct them.”

Andy . . . Andy . . . Andy . . . is a monthly review going to correct ineffective financial management? Is reviewing and addressing other monitoring issues for corrective action going to correct ineffective financial management? And what is the name of the software system that the City is utilizing? Is it Incode or Encode? And what about that software glitch.

This only covers the first two responses, which were not response but rather a poorly prepared non-response. These non clarifying responses DO NOT ADDRESS THE ISSUES and if fact, in many places contradict the Audit Report and only muddy to so-called transparency of local government.

These responses not only reflects poorly on the City of Floresville and the City Council but are reflective of the true lack of qualifications, the outright incompetence and serve as grounds, with cause, for the immediate removal of the City Manager!
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